At the heart of each YCW program is a unit price book, the document that serves as the basis for the competitive award of YCW contracts and the price of each order once the contract is finalized. The quality of the unit price book will constitute or break a YCW project. A complete and accurate unit price catalog allows parties to focus on completing projects rather than negotiating prices. Conversely, generalized or generic job descriptions, inaccurate prices, and missing tasks can strain the owner-contractor relationship when parties have to negotiate details instead of pursuing the same goal: a successful construction project. Work Order Outsourcing (YCW) is an indefinite delivery/indefinite quantity (IDIQ) construction project delivery method that allows project owners to shorten construction time and supplement their internal staff. Instead of preparing tender documents and supporting the tedious bidding process for each individual construction project, YCW allows owners to complete many projects with a competitively awarded contract that complies with local procurement laws. Perhaps best of all, JOC sets prices for construction tasks in advance and ensures that homeowners retain budget control. Projects without a clear scope. An important part of the YCW process is the joint scope meeting, where the owner and contractor enter the construction site. During this meeting, the contractor can help the owner define the scope of work and make recommendations for success. Once the detailed scope of the services is completed, the contractor prepares the price proposal.
The offer should only include the tasks required to complete the detailed scope of the work, the exact quantities for each task and the right adjustment factors. Sometimes it is helpful to write down the steps the contractor will take to go through the project one by one. The detailed scope of the work can also be divided into categories, phases or areas, such as. B 1st floor, 2nd floor, per room or in phases. That`s why it`s considered a good practice to manage your contracts with comprehensive program management software designed specifically for contracting. A robust and reliable software application serves as your program`s command center, centralizing all communications, documents, and information to give you more control over each project. Maintenance, Repair and Operation (MRO). YCW contracts can be entered into to deal specifically with MRO work, quickly eliminating a backlog of pending work and following current system maintenance and operating requirements.
If unit prices are not calculated on the basis of local costs, some unit prices are too high and others too low. To avoid losing money on cheaper tasks, contractors can offer a higher coefficient or adjustment factor. A catalogue of precise unit prices, based on local costs, guarantees more competitive price proposals. Urgent projects and emergency works. For tight deadlines, YCW subcontractors are already assigned and ready to respond immediately to minimize downtime. For example, George Washington University used a Gordian work order contract program to rejuvenate nine floors of a dormitory in just 45 days. The same speed applies to construction in the event of a crisis. As wildfires spread through Monterey County, California, in August 2020, county leaders rolled out their Gordian Job Order Contracting program for emergency construction and rescue work. Projects left behind. YCW contractors can supplement their internal employees by completing backlog projects or by working with internal staff and doing some of the work. Konawaena High School in Hawaii used Gordian`s commission contract to take over a project that had been behind schedule for eight years.
Once started, the contractor completed the work in just 36 days. Funded projects. Work order contracts can help you complete the job on a fixed budget, including grants and relief programs like the American Rescue Plan. In traditional tenders, if prices exceed the available budget, the project must be rethought and proposed again. On the other hand, YCW allows entrepreneurs to create a price proposal to maximize the work for an allocated budget. The work order contract (YCW) templates listed below are typically used by the university for clearly defined, recurring, or repetitive work projects where rapid execution is essential. YCW is not intended for individual projects. For more details on using YCW, see the Procurement Guidelines. The contractor should also provide quantity calculations and explanations of why certain tasks were chosen. When the offer is complete, the contractor will submit it to the owner for review.
The objective of the joint scoping meeting is for the owner, contractor and other stakeholders to meet on site to view project conditions, discuss proposed work, review value engineering options, and agree on work to be performed. Prior to the joint scoping meeting, the owners must develop a preliminary scope of work and share it with the contractor with all documents on the site and the proposed work. If the contractor has sufficient time to review the information, they can prepare questions and concerns and invite subcontractors if necessary. In addition to the contractor, owners may be advised to invite the architect, engineer and hazmat representatives – anyone whose contribution will be valuable. Keep in mind that many entrepreneurs have never participated in a YCW program and their lack of knowledge may lead them to be reluctant to make a quote. A detailed explanation of the YCW process and the benefits of your work order contract program can convince a contractor experienced in construction but unfamiliar with the YCW to participate. .