What Is a Task Order in Government Contracting

Section 1054 of Public Law 103-355, the Federal Procurement Rationalization Act of 1994 (FASA), amended the Federal Administrative Goods and Services Act of 1949 to authorize the use of task and supply contracts and to establish certain restrictions that federal agencies must comply with when awarding and administering such contracts. These provisions have been implemented in accordance with Subpart 16.5 of the Federal Procurement Regulations (FSR). (3) If there is information indicating that a successful bidder is in conflict of interest with the work planned under a contract or is unable to execute a particular order at the required level of quality or within the time required by the scale or complexity of the work in progress, the customer is not obliged to contact that successful bidder. Under the IDIQ contract, the government places supply contracts (for supplies) or work orders (for services) on a basic contract for individual needs. As a result, the IDIQ does not specify the exact quantities of goods or services purchased, with the exception of minimum or maximum quantities. Pursuant to Far Article 16,505(b)(1), if multiple perpetual contracts are awarded from a single call, each winner will have a „fair opportunity to consider“ for each order over $2,500. Preference for multiple prizes has been established so that agencies can take advantage of the contest before and after the prize. If not all suppliers have a fair opportunity to be considered for each order, the value of several rewards will only be partially realized. However, giving all suppliers a „fair chance to be considered“ for each order does not mean that quotes must be obtained from all prize winners for each order. FAR 16.505(b)(1) clarifies that the procuring entity is not required to contact each of the multiple beneficiaries awarded before selecting a procurement recipient if the procuring entity has information to ensure that each successful bidder has a fair chance of being considered for each procurement. For example, in the case of contracts for the supply of commercial goods, the procuring entity should have price lists that allow for product and price comparisons between all successful candidates. In addition, information on the performance of successful candidates in previous contracts could be used for evaluation purposes.

If sufficient reliable information is available on all laureates and this information is used to determine which winner offers the best overall value for a particular mission, the client would have met the requirement to give all winners a fair chance to be considered. However, if, for example, (1) the positions offered by the winners are dissimilar and no direct comparison is possible, or (2) it is not possible to obtain a total price for the order using a mathematical formula, or (3) it is necessary to evaluate the availability of discounts or determine whether more favorable delivery conditions can be offered, contact should be made with the winners or, where appropriate, with a subset of the winners of the most qualified awards. In the case of requirements for services that were not clearly defined and whose price was not fixed at the time of award, it is necessary to obtain information from all winners in order to give all providers a fair chance to be considered. The FAR 16.504(c) multiple rewards preference establishes a generalized preference for awarding multiple awards in the context of a single call for identical or similar supplies or services from two or more sources. The use of multiple prices allows agencies to continuously reap the benefits of competition after award, which should lead to fair and reasonable prices and better quality services. Contracts and programs should use their judgment to determine the number of awards to be awarded in a given appeal. In addition to the considerations set out in FAR 16.504(c)(1)(ii)(a), consideration should be given to historical workload (adjusted for anticipated increases or decreases), resources available for mandatory minimum requirements, and administrative resources available for contract management. (See also Chapter 3 of the FOCP Best Practices for Multi-Assignment Task and Delivery Note Contracts, Provisional Edition, July 1, 1997.) Multiple awards should not be made if one of the conditions set out in paragraph FAR 16.504(c)(1)(ii)(B) applies and the procuring entity documents in the procurement plan or in a class provision the rationale for the decision to make a single award.

If the condition specified in paragraph 16.504(c)(1)(i) proves to be true, that is, where only a contractor is able to provide services at the required level of quality because the supplies or services are unique or highly specialized, the procuring entity should, in accordance with the procedures set out in Subpart 6.3 of the FAR, engage in competition other than full and open competition. If any of the other conditions are true, full and open competition will be encouraged to ensure that the government gets the best value for money. The purpose of this manual publication is to provide guidance to contract agents and programme managers on how to use contracts and supply contracts. To understand what task assignments are, we must first explore their origins. Task orders are a direct result of an allocation that is allocated under an Indefinite Delivery Indefinite Amount (IDIQ) contract. An IDIQ contract provides an unlimited amount of services for a certain period of time. Government-Wide Agency Contract (GGA) – A task or supply contract that requires agencies (applicant agencies) to purchase the required IT services or products from another federal agency (service agency). An organization may be authorized to establish a GWAC if (a) it has been designated by the Office of Management and Budget as an executive agent to act as a service agency, or (b) it has received authority from the General Service Administration before August 8, 1996. Procurement, examination and evaluation The contracting entity has some flexibility in defining the procedures for tendering, examining and evaluating contracts and selecting the recipients of contracts. Procedures should be as simplified as possible and adapted according to the nature of the services or supplies to be purchased. The following additional guidance is provided to assist the client in developing specific procedures: Under a requirements contract, the government`s agreement to meet all the actual requirements of the designated activities during a given period with a particular contractor provides the necessary consideration to require the contractor to provide the goods or services required by the government.

deliver. Under an indeterminate quantity contract, the government`s agreement to order the minimum quantity provides the consideration necessary to require the contractor to supply additional quantities that the government can order up to a certain maximum quantity, but is not required to do so. Price Agreement 16.501-2(c) states that supply contracts of indefinite duration may provide for a reasonable cost or price agreement in accordance with Part 16. Therefore, fixed agreements of fixed price, reimbursement, time and material and working time can be used. However, when selecting a cost or pricing system, Customer must comply with all limitations and restrictions set forth in Part 16. As a general rule, in the case of supply contracts, fixed unit prices may be fixed for deliveries or products to be ordered before the contract is awarded. .